Haymarket Media, Inc. (Haymarket) is an award-winning specialist content and information company. With 24 market-leading media brands, Haymarket offers unmatched expertise and insight through balanced, relevant, original content across a spectrum of media channels. Haymarket is home to highly regarded health care professional brands such as The Clinical Advisor, Dermatology Advisor, and MPR (Monthly Prescribing Reference) among a portfolio of HCP-focused, specialty-specific websites, as well as the esteemed business media titles PRWeek and MM+M. Haymarket Media, Inc. is part of the UK based Haymarket Media Group. For more information visit www.haymarket.com.
We have an integrity-based approach to our supply chain and to our social responsibilities, and it’s important to us that our suppliers have the same ethos. That’s the reason that we have this Supplier Code of Conduct (Code) – to help our suppliers understand what is required to partner with us. Suppliers will work with their supply chains to make sure that they have the right policies and processes to comply with our Code, and in turn they will use the same principles with their own supply chain. We’ll also consider these principles when we are selecting suppliers.
The principles of this Code are about complying with legislation and regulations, and by this we mean the laws and regulations that apply to the jurisdiction that suppliers operate in. Compliance with this Code should be viewed as a baseline minimum standard, but we will always look to exceed these standards. Haymarket is committed to treating all actual and potential suppliers fairly, equally and objectively. All reasonable attempts will be made to assist suppliers to overcome difficulties and to align with the standard of this Code in performance of their obligations for us.
All our suppliers should uphold the highest standards of integrity, transparency and governance. We maintain the right to request that suppliers complete a code of conduct agreement and provide certification and evidence as required.
As part of our approach to our supply chain, the environment and social responsibility are areas that Haymarket considers key in order to promote good sustainable practices. The following areas are not exhaustive, but are the key principles that underpin our approach:
We expect all our suppliers to be cognizant of the risks associated with Modern Slavery and to be aware of their responsibilities to combat human trafficking. For more information please visit the Office to Monitor and Combat Trafficking in Persons under the US Department of State website. We expect all suppliers to take action to ensure there is no slavery in their supply chains and, if any is found, to take immediate action, including providing us with details as soon as an instance is identified.
- Employment is freely chosen
Supplier employees should be free to leave their employment engagement after giving reasonable notice and should not be required to lodge deposits or payment with their employers. There should be no forced, bonded or involuntary labor. Supplier employees should have a written letter of employment, which needs to comply with local legislation and be clear about wages. Wages and benefits need to be in accordance with relevant legislation. All deductions from wages should be lawful and, where not mandatorily required by law, with the expressed permission of the employee.
2. Freedom of association
Your employees should be free to join or form trade unions and to bargain collectively, in accordance with relevant legislation. Your employees should not be discriminated against for their membership of trade unions or representative functions.
3. Working conditions are safe and hygienic
A safe and healthy working environment should be provided, with hazards minimized and adequate steps taken to prevent accidents and injury occurring in the course of work. Appropriate policies and procedures should be in place and the responsibility for communicating and enforcing such policies and procedures should reside with a senior management representative. Where it is a requirement, there should be insurance in place.
4. Child labour must be prohibited
The recruitment and use of child labour must be banned/prohibited in all circumstances.
5. Working hours are not excessive
Working hours must comply with national laws and collective agreements, and all overtime must be voluntary. Your employees should have access to rest periods and employee time off.
6. No discrimination should be practiced
There should be no discrimination in hiring, compensation, access to training, promotion, termination or retirement based on race, social or ethnic origin, religion, age, gender, marital status, sexual orientation, disability, maternity, or union or political affiliation. Where required, policies on diversity, discrimination, harassment and whistleblowing should be in place.
7. Treating employees with respect
Your employees should never be exposed to abuse, harassment, discrimination or intimidation. Your employees should have access to grievance and whistleblowing procedures.
Where possible we will choose a supplier that has environmental accreditation beyond the minimum required. This means that we will always print using certified paper – either PEFC or FSC – and select suppliers who are certified accordingly.
In all areas of supply we strive to work with ISO 14001 accredited suppliers to support our pursuit of ISO 14001 accreditation. We expect suppliers to have action plans in place to manage and improve their impact on the environment. Where legislation is applicable, we expect a supplier to have ISO 50001 accreditation.
Ethics and Anti-Bribery
Haymarket operates a Code of Ethics and a Violation of Ethics Reporting Procedure to confirm the ethical obligations of staff and to avoid any occurance of bribery or the conflict of interest in our operations. At a minimum, we expect all our suppliers to adhere to relevant legislation. Inappropriate gifts will not be accepted and only modest hospitality should be offered.
Modern Slavery and your Supply Chain
Where applicable, we expect suppliers to publish a Modern Slavery statement and reserve the right to review the statement on request. Where our suppliers operate in areas of risk, such as use of agency labor, we expect compliance with any relevant accreditation and legislation. We reserve the right to review the processes our suppliers have in place to ensure their supply chain is free from slavery.
If you have any questions about any aspects of this Code, your ability to meet the
requirements, your own supply chain, or the standards that you work to, we welcome you to contact us at firstname.lastname@example.org.